AccountEdge Basic

From quotes & invoices

From quoting to issuing invoices and receipts, the entire sales process can be managed through the Sales centre.

Start the ball rolling by creating your personalised quote. Once the job is complete, your quote can be turned into an invoice at the click of a button. Finally, once payment is received you can quickly issue a receipt.

Any of these documents can then be printed off or emailed from within the system.

You can also enable payment options including BPAY®, Postbillpay® and credit card utilising M-Powered Services. All the information your customers need, including your BPAY details, are automatically printed in the 'How to pay' section of your invoices.

Take control

You can easily manage your own purchases and track and pay expenses, so you always know exactly where you stand.

Using the Purchases window you can make bill payments to suppliers and creditors, as well as review and approve expense claims, with just the click of a button. The Bank Register is the fast way to arrange and record your ongoing business operations costs (like rent).

Create a visual identity

With AccountEdge Basic, your documents will have a professional ‘on-brand’ appearance.

It’s easy to customise your reports and forms to match the identity of your business by editing headers and footers, adding text, shapes, pictures and watermarks. Extensive graphics and font handling give you the flexibility to create personalised PDF invoices, statements and receipts.

Simplify GST calculations

Complex GST and BAS calculations are a thing of the past – AccountEdge Basic does all the hard work for you.

It can calculate GST on a cash or accrual basis (whichever is right for you) and gives you everything you need to prepare your Business Activity Statements (BAS).

A simple end of financial year close off ensures you get it right the first time. And financial data from previous years is accessible, so there’s no need to restore company files.

Look after your contacts

AccountEdge Basic helps you manage two of your most important assets – your customers and your suppliers.

Get closer with CRM capabilities that enable you to keep a contact log for each client, create reminder alerts, and sync with iCal® to create contact groups for bulk emailing.

Track all of your customer and supplier interactions - including payment histories - and add details like bank account numbers and tax information to help with invoicing.

When you’re on the hunt for a specific client, supplier, or item, you can search by name, description or item number to save on time. You can quickly sort and group by data attributes and list results in ascending or descending order.

Track payments

Getting paid on time is a balancing act that involves good planning, full visibility, and flexibility.

With AccountEdge Basic, it’s easy to track what’s owed to you and when you should be paid. The Sales Register window contains your sales transactions, organised into five categories:

• All Sales
• Quotes
• Open Invoices
• Returns and Credits
• Closed Invoices

You can assign payment terms and easily see who owes you – one less thing to manage!

To reduce the risk of unpaid or over-extended accounts you can even set credit limits. You’ll receive a warning if a customer exceeds their credit limit and you can also place a hold on sales when the credit limit is reached.

Keep your financial data in order

Everyone wants accurate accounts; use the Company Data Auditor to keep your financial information in top condition.

Use it to troubleshoot problem areas such as imbalances in your receivables, review changes made to the company file (and learn who made the changes), and quickly find company file information (like size and location).

Full general ledger

AccountEdge Basic includes a full general ledger that gives you the information to keep your accountant happy. This includes all the standard financial reports such as your Balance Statement, Profit and Loss, and Trial Balance.

Journal entries

Did your accountant give you a depreciation journal entry to enter? Need to adjust your accounts based on feedback from your accountant? AccountEdge Basic makes it easy with a Record Journal Entry feature to make adjustments to accounts.

Reconcile accounts

Reconciling your bank and credit card accounts is easy and will ensure your accounts are accurate and up-to-date. The Banking command centre is your one-stop-shop for doing so.

You can choose which account you want to reconcile; enter the statement date so only unreconciled transactions appear; and even import your bank statement data electronically for less data entry.

Once your account is reconciled, you have the option of running a reconciliation report to complete the process.

And if your account is out of balance? The reconciliation window will indicate the amount by which it’s out and provide you with some reasons and steps you need to take to correct the unreconciled amount.

Choose from a range of customisable reports designed to provide insight into key areas of your business.

Reports are organised into groups – Accounts, Banking, GST/Sales Tax, Sales, Purchases, Inventory, and Card. You can select how to display your reports, filter the amount of information, and customise the detail contained within them to suit your individual needs. You can also export your reports to other file formats like Excel® and PDF.

Options like budgets, jobs, and categories even help you to set goals and measure your progress along the way.