AccountEdge Network Edition

Mobile access

AccountEdge Network Edition includes AccountEdge Mobile, a mobile app that lets you perform key business tasks on your iPhone or iPad while you’re working on the go.

You can view and add contacts, enter service orders and quotes, record expenses, check activities, and then return to the office and sync all the data back to your desktop AccountEdge Network Edition.

AccountEdge Mobile syncs with AccountEdge Network Edition v11 using Dropbox - the free and secure web-based hosting service.*

Record sales

Create quotes, orders and invoices - including items, jobs and GST – and send to customers on the spot.

Simply type in the customer’s name along with your credit terms, enter the items or services you’re selling and hit sale to complete the quote or sale. You can save sales as recurring transactions and print, send and save as an invoice PDF - with as much or as little information as you want.

Not only does this feature help you tackle the paperwork straight away, it keeps your cash flow ticking over.

Enter Expenses

Enter and track your business expenses as you spend money or make purchases.

Picture the scene: you’re on the road; you’ve met the client and the job’s agreed. Now you want to purchase materials on the way back to the office.

AccountEdge Mobile gives you the tools to take care of it all – at a time and place that suits you.

Create activity slips

Bill for your time when working at a job site. Select an activity, enter hours or units, and include which job the work is for.

It’s all about helping you be more organised so when your mobile device syncs to your desktop, everything’s in place to create your invoice.

Manage contacts

Access and edit information for all your contacts.

Whether you’re on the road, at a job, or stopping off for coffee, AccountEdge Mobile puts all your contacts at your fingertips. So no matter where you are, you have the complete transactional history of everyone you do business with, which is a life saver if you need to send a friendly invoice reminder.

Sync with AccountEdge

Sync your iPhone or iPad with your desktop version of AccountEdge Pro.

When there are new records, transactions or other changes that are ready to sync back to your desktop, these will appear in the To Be Synced list on your device. The records you select to be synced are sent to Dropbox, ready to sync to your company file.

Then when you’re back at the office, open AccountEdge and use the Device Manager to sync your mobile information from Dropbox.

Set up pay runs

Whether you employ permanent staff or contractors, the Payroll Processing Assistant gives you a more efficient way of handling pay.

You can set up weekly, fortnightly or monthly electronic pay runs to transfer your employees’ wages into their nominated bank account, through internet banking or whichever method suits you best. Pay runs can also be saved and actioned later.

Easy payroll management

When it comes to calculating employee tax (PAYG), superannuation, and leave entitlements, AccountEdge Network Edition does the maths for you.

You can also work out the state-based (payroll) tax for your business and generate reports as required. At year-end it takes just a few mouse clicks to complete and submit Payment Summaries.

And managing your employees’ leave entitlements has never been easier. AccountEdge includes a feature that calculates and records employee leave statuses and balances for you. You can automatically accrue and manage annual leave, sick leave, Rostered Days Off and Time in Lieu, then deduct that time as it’s used. It also helps you handle long service leave.

You can generate accrual reports such as entitlement balances for a quick overview.

Bill by time feature

The ability to track the details of every job is a real time saver when it comes to paying employees and charging clients.

The AccountEdge Network Edition time billing feature makes it easy to record each unit of time spent by both employees and suppliers on an individual job.

You can also set billing rates based on the activity, materials used, or the hourly charge-out rate for a particular employee or customer. You can even record non-chargeable activities – handy if you want to keep track of costs like entertainment, which generally can’t be charged to the customer.

As a flow-on effect, timesheets, pay runs and invoicing become a quicker process for all involved.

Keep in control

With AccountEdge Network Edition, you’ll always be able to keep track of what you buy and sell, what’s in stock, and what’s on order.

As well as viewing what’s on hand, the items list compares physical and counted stock, purchase costs, and selling price.

It’s a flexible system that also lets you assign descriptions, images, and custom tags to stock, and buy and sell in different units.

Monitor stock components

While you’re monitoring the levels of your stock, you can stay on top of the individual components that combine to create your stock. If you use a number of components to assemble one stock item / product (for example combining a bottle of perfume, lotion and bath salts to make up a gift pack), the inventory system allows you to track those components during the assembly process.

It also helps you co-ordinate the delivery capacity of suppliers to ensure there’s adequate warehouse space for the items on order.

Manage multiple pricing

Having the flexibility to set special prices and offer discounts for large orders helps maintain a loyal customer base.

AccountEdge Network Edition automates these processes, letting you manage multiple pricing levels (either on a permanent or one-off basis), assign them to customers, and offer predefined discounts for bulk orders.

AccountEdge Network Edition also lets you see the gross profit on item sales and adjust prices on the fly, before you commit to recording the invoice.

Stay on track

You can easily generate a range of reports to give you a quick overview of your key areas of inventory.

The Analyse Inventory Summary report serves as your order book, with a list of sales and purchase orders for all or selected items.

The Items List Summary report displays on-hand quantities, total value, and current average cost price. It helps you compare your total inventory value to the total of your inventory asset accounts.

The Price Summary report acts as your price list and is great for sending to customers. You can also convert it to HTML and post it on a company intranet or online.

Increase efficiency

As your business grows you can give multiple users access to the accounts - increasing efficiency across the board.

With multi-user access, you can put AccountEdge Network Edition on your network and have up to three of your staff working on the accounts at the same time*. You control the level of access and the type of information they can see.

Trade globally

With its multi-currency features, AccountEdge Network Edition is the perfect choice if you do international business.

While your local currency is automatically enabled, you can also set-up multi-currency operating to enter transactions in any foreign currency.

If you deal in multiple currencies, it’s important to be able to monitor currency exchange fluctuations – your software will help you track any realised/unrealised exchange rate gains and losses.

You can even track overseas bank accounts and foreign assets and liabilities.